Purchase Executive

JOB DESCRIPTION 

Purchase Executive — Electronics, Electrical & IoT Procurement 

Company: Vulcan Advance Intelligence Computing Pvt. Ltd. 
Location: Noida – Sector 69 / Transport Nagar 
Department: Procurement / SCM 
Experience: 2–5 Years 
Employment Type: Full-time 
Reporting To: Head – Procurement / SCM 

About Vulcan AIC 

Vulcan Advance Intelligence Computing Pvt. Ltd. is an OEM and engineering company working across Intelligent Transportation Systems, digital display systems, smart mobility, energy systems, embedded electronics and industrial technology. 

The company designs, manufactures and deploys technology solutions for highways, tunnels, smart infrastructure, energy and commercial applications. 

Role Summary 

We are looking for a Purchase Executive – Electronics, Electrical & IoT Procurement to manage sourcing and procurement of electronic components, electrical components, LED/display components, embedded/IoT components and energy-system materials. 

The candidate should be comfortable working with part numbers, datasheets, electrical ratings, technical specifications, BOMs and approved vendor lists.  The role requires strong vendor sourcing, commercial negotiation, alternate component identification, procurement planning and follow-up. 

Key Category Ownership 

Electronic Components 

• ICs 
• Microcontrollers 
• Microprocessors 
• Sensors 
• Communication modules 
• Resistors 
• Capacitors 
• Diodes 

• Transistors 
• Regulators 
• Connectors 
• Relays 
• Crystals 
• Memory components 
• Electronic modules 
• PCB components 
• Embedded components 

Embedded Procurement 

• PCBs 

• PCB assemblies 

• PCB fabrication 

• PCB components 

• Connectors 

• Headers 

• Terminal blocks 

• Sensors 

• Communication modules 

• ESP/MCU-related components 

• Embedded system components 

Coordinate closely with R&D/Product teams for: 

• BOM 

• Part numbers 

• Approved manufacturers 

• Technical alternatives 

• Sample requirements 

• First-piece approval 

LED & Display Components 

• LED modules 

• LED panels 

• Receiving cards 

• Sending cards 

• Controllers 

• Power supplies 

• SMPS 

• LED accessories 

• Display electronics 

• Cabinet electronics 

• Cables and connectors 

• Display-specific electronic components 

Electrical Components 

• MCB 

• MCCB 

• Contactors 

• Relays 

• Fuses 

• Switches 

• Isolators 

• Terminals 

• Distribution components 

• Wires 

• Cables 

• Cable glands 

• Lugs 

• Electrical enclosures 

• Adapters 

• Chargers 

• Protection devices 

IoT Procurement 

• Sensors 

• Communication modules 

• Microcontrollers 

• GPS/GSM modules 

• Wi-Fi/Bluetooth modules 

• Power modules 

• Connectors 

• PCB components 

• Enclosures 

• IoT accessories 

• Small and fast-moving R&D components 

The candidate should help maintain R&D MSQ levels for frequently required small components so that engineering teams do not face avoidable delays. 

Energy / Solar / Lithium Procurement 

Depending on business requirements: 

• Lithium batteries 

• Battery cells 

• BMS 

• Inverters 

• MCB/MCCB 

• Solar panels 

• Solar charge controllers 

• DC/DC converters 

• Solar cables 

• Connectors 

• Battery accessories 

• Protection components 

• Energy-system electronics 

Key Responsibilities 

1. Technical Indent Review 

Before sending an RFQ, verify: 

• Part number 

• Manufacturer 

• Specification 

• Rating 

• Quantity 

• Required date 

• Approved alternative 

• Datasheet/reference 

• BOM reference 

If specifications are incomplete, obtain clarification from Engineering/R&D. 

2. BOM-Based Procurement 

• Procure according to approved BOM/PID. 

• Maintain BOM-to-purchase traceability. 

• Identify missing components. 

• Flag long-lead components early. 

• Identify obsolete or difficult-to-source components. 

• Coordinate alternate component approvals. 

3. Vendor Sourcing 

Develop vendors for: 

• Electronics 

• Electrical 

• PCB 

• LED/display 

• IoT 

• Solar 

• Lithium 

• Embedded components 

Develop alternate sources for critical components. 

4. RFQ & Commercial Comparison 

Obtain competitive quotations and compare: 

• Unit price 

• Manufacturer 

• Part number 

• MOQ 

• Lead time 

• GST 

• Freight 

• Warranty 

• Payment terms 

• Availability 

• Batch/lot information 

• Delivery commitment 

Do not compare two components only on price if their technical specifications differ. 

5. Counterfeit / Quality Risk Control 

For critical electronics: 

• Verify manufacturer and part number. 

• Prefer authorised/established distributors where appropriate. 

• Check datasheets. 

• Verify specifications. 

• Coordinate sample/first-piece approval. 

• Escalate suspicious or substituted components. 

• Maintain vendor traceability. 

6. Cost Optimisation 

Identify: 

• Alternate manufacturers 

• Alternate distributors 

• Bulk discounts 

• MOQ optimisation 

• Local sourcing 

• Annual/volume contracts 

• Consolidated purchases 

• Better payment terms 

• Reduced freight 

• Approved equivalent components 

Maintain historical price records. 

7. PO Processing 

Ensure POs accurately mention: 

• Manufacturer 

• Part number 

• Description 

• Specification 

• Quantity 

• Unit price 

• GST 

• Delivery date 

• Delivery location 

• Payment terms 

• Warranty 

• Approved technical reference 

8. Long-Lead & Critical Component Tracking 

Maintain a tracker for: 

• Long-lead components 

• Imported components 

• Critical production components 

• Components with limited suppliers 

• Components below MSQ 

• R&D development components 

Escalate potential shortages before production is affected. 

9. R&D Support 

Work closely with R&D/Product teams for prototype and development requirements. 

Ensure commonly required small components are available through appropriate MSQ/minimum stock levels. 

Support: 

• Prototype procurement 

• Sample procurement 

• Engineering trials 

• Component alternatives 

• Development BOMs 

10. Production Support 

Coordinate with Production to ensure availability of: 

• Electronics 

• Electrical components 

• LED/display components 

• Controllers 

• Power supplies 

• Wiring 

• Connectors 

• Protection devices 

Track material dependencies against production orders. 

11. Vendor Payment Coordination 

• Ensure invoice/PO/GRN documentation is complete. 

• Coordinate with Accounts. 

• Track critical vendor payment dependencies. 

• Escalate payment issues where supply may be affected. 

12. Stores & GRN Coordination 

Coordinate with Stores for: 

• Material receipt 

• Quantity verification 

• GRN 

• Shortages 

• Damages 

• Rejection 

• Batch/lot information 

• Stock levels 

• MSQ 

Procurement Lead-Time Discipline 

Regular electronic/electrical items 

Target: minimum 3 working days 

Complex / specialised components 

Target: minimum 5 working days 

Imported / long-lead / special-order items 

Plan according to actual supplier lead time and escalate well in advance. 

KPIs 

Cost 

• Procurement savings 

• Price benchmarking 

• Alternate-source savings 

Availability 

• Critical component availability 

• Reduction in production stoppages 

• Reduction in emergency procurement 

Vendor 

• New qualified vendors 

• On-time delivery 

• Vendor response 

• Quality performance 

Process 

• Indent-to-PO turnaround 

• PO accuracy 

• BOM compliance 

• Documentation accuracy 

R&D Support 

• Prototype procurement turnaround 

• Availability of R&D MSQ components 

Required Skills 

• Electronics/electrical procurement experience 

• Understanding of electronic components 

• Ability to read datasheets 

• Ability to understand BOMs 

• Part-number identification 

• Vendor negotiation 

• Strong Excel skills 

• ERP experience 

• Strong follow-up 

• Commercial understanding 

• Attention to detail 

Preferred Experience 

Candidates from: 

• Electronics manufacturing 

• LED/display manufacturing 

• Embedded systems 

• IoT 

• EMS/PCB manufacturing 

• Electrical manufacturing 

• Solar 

• Lithium/energy systems 

• ITS 

• Industrial electronics 

• OEM manufacturing 

will be preferred. 

Education 

Graduate/Diploma in: 

• Electronics Engineering 

• Electrical Engineering 

• Electronics & Communication 

• Industrial Engineering 

• Supply Chain 

• Commerce / Business Administration 

Relevant procurement/material-management certification is an advantage. 

Success in This Role 

The right candidate should ensure: 

Right Component 
→ Right Specification 
→ Right Manufacturer 
→ Right Price 
→ Right Quality 
→ Right Quantity 
→ Right Time