JOB DESCRIPTION
Executive Assistant to CEO
Position: Executive Assistant to CEO
Department: Management Office
Reporting To: CEO
Location: Noida
Experience Required: 3–6 Years
Employment Type: Full-time
Job Summary
We are looking for a highly organized, proactive, and professional Executive Assistant to the CEO to provide comprehensive administrative, coordination, and executive support. The role will involve managing the CEO’s calendar, meetings, communications, follow-ups, documentation, and coordination with internal departments and external stakeholders.
The ideal candidate should have excellent communication and organizational skills, strong follow-up capabilities, a high level of confidentiality, and the ability to manage multiple priorities in a fast-paced business environment.
Key Responsibilities
- Manage the CEO’s calendar, appointments, meetings, and schedules.
- Coordinate and schedule internal and external meetings on behalf of the CEO.
- Prepare meeting agendas, Minutes of Meeting (MoM), presentations, reports, and briefing documents.
- Track meeting action points and ensure timely follow-up and closure of assigned tasks.
- Coordinate with various departments and senior management on behalf of the CEO.
- Maintain complete confidentiality and discretion while handling sensitive information.
- Draft and review emails, letters, official communications, and other business documents.
- Maintain organized records of important documents, reports, presentations, and correspondence.
- Track important deadlines, commitments, and pending matters requiring the CEO’s attention.
- Assist the CEO in preparing MIS reports, management dashboards, and business updates.
- Coordinate with clients, vendors, consultants, business partners, and other external stakeholders whenever required.
- Support the CEO during meetings by recording key decisions, action points, and responsibilities.
- Follow up with respective department heads on pending action items and provide timely status updates to the CEO.
- Arrange travel, accommodation, transportation, and other logistics for the CEO as required.
- Manage incoming and outgoing communications and ensure timely follow-up and responses.
- Assist in preparing presentations and business documents using MS Word, MS Excel, and MS PowerPoint.
- Conduct basic research and compile relevant information to support management decisions.
- Support the CEO in monitoring key priorities, deadlines, and business-related follow-ups.
- Handle other responsibilities and special assignments entrusted by the CEO.
Required Skills & Competencies
- Excellent verbal and written communication skills.
- Strong organizational and time-management abilities.
- Excellent follow-up, coordination, and task-management skills.
- High level of confidentiality and discretion.
- Strong attention to detail.
- Ability to multitask and work effectively under pressure.
- Professional personality with strong interpersonal and communication skills.
- Strong drafting, documentation, and presentation skills.
- Good command of MS Office, including Word, Excel, PowerPoint, and MS Outlook.
- Ability to coordinate effectively with senior management and multiple departments.
- Proactive approach with strong ownership and problem-solving abilities.
- Ability to work independently and manage multiple priorities efficiently.
Qualification
- Bachelor’s degree in Business Administration, Management, Commerce, or a related field.
- MBA/PGDM or any relevant professional qualification will be an added advantage.
Preferred Experience
- 3–6 years of relevant experience as an Executive Assistant, Management Executive, Personal Assistant, or in a similar role, preferably supporting a CEO, Director, or senior management.
- Experience in a manufacturing, technology, engineering, infrastructure, or corporate environment will be preferred.
